Administrative Assistant - Aviva Pembroke
Aviva Pembroke Aviva Pembroke Virginia Beach, VA Virginia Beach, VA Full-time Full-time $24.
00 - $25.
64 an hour $24.
00 - $25.
64 an hour 17 hours ago 17 hours ago 17 hours ago Aviva Pembroke Senior Living Community Continue your professional journey with us! Aviva Pembroke, a premier senior living community offering independent living, assisted living, and memory support, is seeking a dedicated Administrative Assistant to provide essential clerical support.
This role is integral to the smooth operation of our community and offers an opportunity to work closely with residents, families, and the Executive Director.
Purpose of Your Job Position The primary purpose of this position is to perform clerical and administrative support efficiently, in accordance with established procedures, and as directed by your supervisor.
Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform these
Essential Functions:
Provide tours to potential residents and ensure that tour packets are assembled and ready.
Follow up with leads on behalf of the Executive Director.
Assist with onsite resident-facing events and programming.
Attend marketing functions on behalf of the Executive Director.
Type reports, memos, letters, and other documents using relevant computer software.
Answer phone calls, direct calls to appropriate parties, or take messages.
Record, type, and distribute meeting minutes.
Greet visitors and determine whether they should have access to specific individuals.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Perform general office duties such as ordering supplies and maintaining records management database systems.
File and retrieve corporate documents, records, and reports.
Open, sort, and distribute incoming correspondence, including faxes and emails.
Make travel arrangements for the Executive Director.
Perform other duties as required to support the community's goals and objectives.
Qualifications High school diploma or equivalent; additional education or training in administration is a plus.
At least 2 years of experience in an administrative or clerical role, preferably in a hospitality or senior living setting.
Strong organizational and multitasking skills with high attention to detail.
Proficiency with office software, including Microsoft Office Suite (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Ability to work independently and prioritize tasks in a fast-paced environment.
Positive attitude, professionalism, and commitment to customer service.
Equal Employment Opportunity Aviva Pembroke provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics.
We comply with all applicable federal, state, and local laws regarding nondiscrimination.
Job Type:
Full-time Pay:
$24.
00 - $25.
64 per hour Expected hours:
37.
5 per week
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
Day shift
Experience:
Customer service:
1 year (Preferred) Ability to Commute:
Virginia Beach, VA 23462 (Required) Ability to Relocate:
Virginia Beach, VA 23462:
Relocate before starting work (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
00 - $25.
64 an hour $24.
00 - $25.
64 an hour 17 hours ago 17 hours ago 17 hours ago Aviva Pembroke Senior Living Community Continue your professional journey with us! Aviva Pembroke, a premier senior living community offering independent living, assisted living, and memory support, is seeking a dedicated Administrative Assistant to provide essential clerical support.
This role is integral to the smooth operation of our community and offers an opportunity to work closely with residents, families, and the Executive Director.
Purpose of Your Job Position The primary purpose of this position is to perform clerical and administrative support efficiently, in accordance with established procedures, and as directed by your supervisor.
Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform these
Essential Functions:
Provide tours to potential residents and ensure that tour packets are assembled and ready.
Follow up with leads on behalf of the Executive Director.
Assist with onsite resident-facing events and programming.
Attend marketing functions on behalf of the Executive Director.
Type reports, memos, letters, and other documents using relevant computer software.
Answer phone calls, direct calls to appropriate parties, or take messages.
Record, type, and distribute meeting minutes.
Greet visitors and determine whether they should have access to specific individuals.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Perform general office duties such as ordering supplies and maintaining records management database systems.
File and retrieve corporate documents, records, and reports.
Open, sort, and distribute incoming correspondence, including faxes and emails.
Make travel arrangements for the Executive Director.
Perform other duties as required to support the community's goals and objectives.
Qualifications High school diploma or equivalent; additional education or training in administration is a plus.
At least 2 years of experience in an administrative or clerical role, preferably in a hospitality or senior living setting.
Strong organizational and multitasking skills with high attention to detail.
Proficiency with office software, including Microsoft Office Suite (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Ability to work independently and prioritize tasks in a fast-paced environment.
Positive attitude, professionalism, and commitment to customer service.
Equal Employment Opportunity Aviva Pembroke provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics.
We comply with all applicable federal, state, and local laws regarding nondiscrimination.
Job Type:
Full-time Pay:
$24.
00 - $25.
64 per hour Expected hours:
37.
5 per week
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
Day shift
Experience:
Customer service:
1 year (Preferred) Ability to Commute:
Virginia Beach, VA 23462 (Required) Ability to Relocate:
Virginia Beach, VA 23462:
Relocate before starting work (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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